Spring Cleaning Can Help Your Work Life
It’s about that time of the year where
you re-organize your space and clear out the clutter. Spring
cleaning for most looks like cleaning out closets, cupboards and
garages. A lot of people like that feeling of being organized and
prepared for the rest of the year. What if this could apply to
your business? There are many things a business owner OR employee
could do to make the rest of the year easier and more organized
than any year yet.
Think about all the paper that is
stacked all around your workplace. Is it still useful to you? Are
these documents more than 12 years old? Will you ever look at it
again? Scanning documents is the perfect solution if they are
still useful to you. Clearing out this clutter and organizing
documents can make your office feel less overwhelming and more
we love the Fujitsu ScanSnap. It can
handle a big stack of paper – like all those policy
service notices – and you can scan documents to an
attached device, a mobile device via WiFi or even cloud
storage services like OneDrive, Google Docs, etc. The
quality is impressive, even scanned photos look pretty
good. Note: dibroker West has no affiliation with
ScanSnap; we just like the product and wanted to share our
This goes for yourself too! If there’s things still floating
around in your mind about a past mistake or lost sale, let it go.
Focus more on the goals ahead and don’t let the past get in the
way of that.
Your Virtual Desktop
Spring cleaning your work space isn’t
just about tidying up your physical world. Use this opportunity to
organize your computer documents and emails so you can find needed
files easier. If your PC desktop or inbox are cluttered and
disorganized, finding what you need can take much longer.
Make a Plan and Get Started
Cleaning and organizing
should be an ongoing process. Even if your office has a cleaning
crew or service, they probably don’t dust the ins and outs of
every work space. The floor underneath your desk may get vacuumed
every night but the janitorial staff probably won’t touch a
person’s desktop. I’ve worked in large corporate environments
where the cleaning staff did a deep clean a couple times per year
– where employees were asked to clear their desktops, put
everything in a box and leave surfaces easily accessible.
Doing the actual cleaning may be what you’re dreading most, but
once all your stuff is cleared and surfaces are tidy, it’ll be
easy. You don’t need to scrub every nook and cranny with a
toothbrush but the job won’t feel 100% complete unless you
actually get rid of the dust.
So, dust off your computer screen, wipe down your desktop and
shake the crumbs out of your keyboard (or use compressed air) and
you’ll be done before you know it. You don’t even need to worry
about spray bottles and rags— a pre-moistened
cleaning/antibacterial wipe is all you’ll need. Besides,
disinfecting surfaces with antibacterial wipes should be part of
your regular routine during flu season and the COVID-19 pandemic.
If you feel overwhelmed when looking at
your space, hire some help. Get your carpets cleaned, have someone
organize for you, or hire a landscaper to make your office look
more appealing from the outside. There’s no shame in asking for
help. When running or working for a business, there are times
where you’re just too busy to clean. Look to an expert who can aid
Is your mission statement still relevant?
Many of us create business mission statements or business plans,
take them into consideration for a bit and then file them away and
never look at the again. It’s a good idea to revisit these
documents regularly to assess whether your company’s goals and
strategies are still obtainable or if they need some adjustments.
Companies change, consumers change, and the market changes; that’s
just the way it is.
Hold a meeting for your employees and
remind them why they are here and what their purpose is. You could
address any questions or issues from the last year that can be
cleared up for the rest of this year. Being on the same page as
your employees and communicating with them are keys to a
successful business. This also could be a good time to set goals
out loud with your company.
Establishing and maintaining a clean and organized work
space can help boost efficiency and reduce stress. Taking a few
minutes to get things straightened out, creating a plan and
sticking with it can help your business stay on track throughout
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